An Appointment letter is an official document sent by an employer to the selected employee in a job process. It is always written in a business letter format. An employee is getting an appointment letter once he/she undergo the job selection process. An appointment letter provides you the detailed information about your joining like the date of joining, timing to report at the office, your salary, paid leave and unpaid leave, and many more additional norms of the company. An appointment letter is also called a Job offer letter.
The aim of this letter is to enable an employee about the selection of the job for a particular position. An employer also states the work responsibilities and detail about the job profile through this letter. An employer also demonstrates the ideology and rules and regulations of the company that is mandatory to follow.
Why do we write an appointment letter?
It is important to write an appointment letter, as an appointment letter is worked as evidence both for the employee and the employer as well. It reduces the chance of misunderstanding and provides you the clarity about the job and written evidence for future purpose and security. An employee must carry that appointment letter on the joining day in the company. Appointment letter can be used if an employer steps back to any of the promises he has made in the appointment letter then you’ll be having a shred of evidence in writing to justify your side of story.
An appointment letter is also used if you want to get a job in any other company for growth. If you have the collection of appointment letters of the previous companies then it will be good for you as you can justify your last salaries and job profiles you are working as in many of the companies.
Key features to write an appointment letter:
- Always follow the business letter prescribed format.
- Make use of positive words.
- Be brief about the joining date, salary, and other required information for which an employee is looking for an appointment letter.
- Mention the job position and work responsibilities.
- Sign a bond and revert in written about agreed or disagreed for the job.
Sample of an appointment letter:
To,
Mr. R Madhava
76/45, D-6, Selly Hilton
France, 8877
12th Dec 2019
Subject – Appointment as an HR Manager
Mr. R Madhava
This is to inform you that you have been selected as an HR Manager in the Star Stallion Pvt Ltd as a permanent employee. We’ll be providing you an amount of 40k every month for this job along with the two paid leave and one-half day, rest leave could be a deduction from your salary.
You have to report at the office at sharp 9 am with the office ID(we’ll provide you on the joining day). All the data of the company must be confidential otherwise strict action would be taken against you.
If you agree with the above detail kindly write back to me by tomorrow itself.
Thank you
CEO of Star Stallion
S.K Batra
9988776655
