Employment joining letter is a formal letter with a prescribed business letter format by the employer or the representatives of the firm to the employee. Employment joining letter is written to let the candidate know about their selection for the job he interviewed. Joining letter is always short, simple, and to the point. The use of the letter is that it is an evidence to the employee that he/she has been selected for the position of this and this in a particular company. Employment joining letter carries some important information as well like date of joining, timings to report the office, salary, payroll, and many more guidelines from the company. An employer also congratulate an employee in order to grab the job position in their company.
Why do we write a joining letter to the employee:
As we all know that the company representatives used to send a joining to the employee when he/she got selected through an interview. This is one of the job recruitment process in the companies. The most important reason to write such a letter is to know the willing-ness of the selected candidate whether he/she wants to join the position offered or not? it is totally up to the candidate to choose or not to choose the job offered to him/her.
Tips to write a joining letter :
- Be straight and keep it simple.
- Write a short note and be straight about the facts.
- Mention the correct address of the selected candidate.
- Check twice about all there details of the candidate.
- Write all the required details like date of joining, salary, payroll, timing, etc.
- Follow the prescribed format that shows the professionalism of the company.
- Do not get personal as this is a formal letter by the company.
How to write a joining letter:
- Frame a consent letter for the candidate first.
- Proper guidelines of the company with all the terms and conditions including benefits.
- Detailed Job description and working areas.
- Job position for which hiring is done.
Sample of joining letter:
Mr. T.L Chabbra
CEO Of SUMMIT INDIA
Sec 58, D 54, Noida
Uttar Pradesh 201096
Ceosummit@gmail.com
0121-8765432
17th May 2016
Subject-Employment Certification letter
Ms. Jane
This is to inform you that you have been selected by SUMMIT INDIA for the position of receptionist by the HR Dept and I would like to congratulate you for the achievement of this job.
You have to report the office by 10:00 am without any delay and will be providing two monthly leave. Your salary stated as fifteen thousand rupees only and the deduction will be done according to the extra leave taken. You have to report all your stuff to the head HR and remain at your seat for whole working hours.
Your work is to handle all the calls and transfer them accordingly. Cooperate with the fielders and note down their reporting and departure time. schedule the appointment of the CEO only after discussed with him. Your date of joining is 20th May 2016. Kindly revert ASAP if you agree with all the terms and conditions write back to me
Mr. T.L Chabbra
CEO Of SUMMIT INDIA
