Employment verification letter is an important document which is required for a number of purposes. This letter acts as proof that a person is employed at a particular company. Usually, an employer or boss write such letters. Here is why you may need an employment verification letter;
- maybe you’re applying for a loan.
- or you’re applying for a Visa for selected countries.
- Apply for a credit card.
- Required for renting or leasing anything.
Apart from this, there are many other instances where employment proof is required. Many transactions require a check on a person’s work history, this is where a letter of employment verification comes handy. You may see letter samples below.
Sample 1
This is how a letter of employment verification looks like;
Rohan Sharma
Senior Developer
Infosys
Vine Street
LA, 90002
15th July 2019
Jammy D’souza
Manager
Wipro
Opposite Alpha Mall
LA, 90002
Dear Mr. Jammy,
This letter is to verify that Seneca Williams has been employed at Infosys in the digital marketing department from the past five years as a marketing head. She began work on August 1, 20XX.
If you require any additional information about here, please feel free to contact me at {phone number}
Sincerely,
(Handwritten Signature)
{Name}
Who writes the Employment Verification Letter?
This letter is written or released by the company for whom a person is working. An employer writes this letter on the request of an employee. Many organizations ask for a verification letter in order to know whether a person is stating the correct recruitment facts or not.
As an employer, you must write a verification letter if an employee has asked or requested. Below we’ve shared a few things which must be taken into consideration while writing.
- The intent of verification should be clearly displayed in a letter.
- Written letters are effective, an employee may get what he/she desires. So make sure to use correct words.
- Refrain from using any bad or negative words about the employee. Simply say No to write rather than writing a bad letter.
- Draft content in a polite and professional way.
What to include in Letter of Employment Verification?
The purpose of an employment verification letter is to provide all the information needed to be known by the institute, or business entity asking for it. A letter may contain the following information:
- Details of the person who is writing it such as name, company, position, address, etc.
- Write the date on which the letter was made.
- Mention the details of the authority who is asking for an employment verification letter.
- Mention the name of the employee, mention the company where he/she works, mention the employee job title, etc.
- Also, mention the joining date of the employee.
- Make sure to add the contact details such as phone number and email address so that a concerned authority may contact for any additional information.
Some letters may require to mention the salary, bonuses, and incentives as well. As an employee, you should also know how to write such letters. There are chances that an employer may tell you to write a letter and then sign it off.
Sample 2
Name
Job Title
Company Name
Address
City, State Zip Code
Date
Name of Person Requesting Verification
Job Title
Company Name
Address
City, State Zip Code
Dear Mr./Ms. Last Name,
This letter is written to verify that {name of the employee} is employed at {name of the company} from {mention the joining date} in the IT department at a position of {mention job title}.
If you require any additional information regarding {name of the employee}, please feel free to contact me at {phone number or email address}.
Sincerely,
(Handwritten Signature)
Your Name
Letter of Employment Verification Template Editable
Employee Income Verification Letter Template
Be honest while writing such letters i.e. always tell the truth. You need to back up everything which is written there so make sure to write correct information only. Be concise and accurate while writing. Take reference from the letters and templates shared here.
