Every person desires for hassle-free life. But do we actually living that? The answer is always No. We often face troubles in our personal as well as professional life. If there is somebody who is intentionally causing troubles then use formal complaint letter sample against a person to get rid of him/ her. That person could be your co-worker, a colleague, boss, maybe a friend or family member, etc. Dealing with such a situation is not easy when you don’t know the process of writing a formal complaint letter. This is where we come in to help, check out the samples & examples of the formal letter against a person shared here.
Reasons behind writing a complaint letter;
- you could complain if a person is rude at the workplace.
- write a complaint letter immediately if you are facing any type of harassment.
Don’t let any person bring you down. There is no need to tolerate any type of bad or misbehavior. It doesn’t matter who you are writing against, it could be someone in higher authority as well. Go for it long as you have a solid reason.
What to Include in a Complaint Letter?
Here are a few common things which must be included in a formal complaint letter to make it more impactful. Check out the tips and points mentioned here.
- Specify the person against whom you are writing.
- Explain the incident in detail.
- Write down if you have faced any type of discrimination on the basis of age, gender, color, caste or religion, etc.
- Mention how this problem is affecting you and your work.
Make sure to be truthful throughout the letter. Do not write anything which is false. One misleading or false statement could make you lose credibility. Check out the samples shared here to know the correct way of writing such letters.
Sample Letter of Complaint against a Co-Worker
Dear {Sir/Mam,}
I am writing this letter to complain about XYZ person working in the marketing department. I have been facing the difficulty for over a week now and I feel that it’s the correct time to report a formal complaint letter against him/ her.
Here is what’s happening for over a week now;
I’ve joined the ABC company on {mention date} and the XYZ person is my team leader. His behavior has been extremely rude to me. He has been passing comments on my clothes and body. Initially, I ignored it because I thought he might be joking. But he has been doing it frequently for over a week now. I have told him not to do that, but he didn’t listen. He continues to do so, and now it’s enough.
I have not been able to focus on my work due to this unacceptable behavior. Not only me, but few other interns are also facing the same issue. I feel concerned about the situation as it affects me personally as well as professionally. Please look into this matter.
I would request you to please look into this and resolve this issue as soon as possible. I hope you would understand my situation and take immediate action.
Sincerely,
{Name of Employee}
Download Link: formal complaint letter sample
Download Formal Complaint Letter against a Person Template
Formal Complaint Letter against Landlord
Dear [Sir/Mam],
Through this letter, I am writing with a formal complaint regarding the state of the home that you have rented me. I have asked you multiple times to fix the door & plumber issues. It has been over 3 months now and still, you haven’t take any action of repairing.
I have been writing one more time to remind you about the issues and problems. If you fail to respond until {mention date}, I shall be taking the repairing responsibility by myself and will deduct the total repairing amount from the rent in the next month.
I have attached a document with estimated for the materials and labor costs for fixing these issues. I hope you would take the necessary steps this time, otherwise, I have to take it upon myself to fix the necessary repairs if I don’t hear from you by {mention date}
Sincerely,
{Your Name}
Download Link: Formal Complaint Letter to Landlord
Conclusion
Make sure to follow the correct format and layout while writing a complaint letter. Through this letter, you are complaining against someone so make sure to genuine and legit here. You don’t want to ruin your chances of winning due to the badly written letter. Check out the samples and templates shared here to see the correct layout and write according to that for the business-related format.
