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A business letter is an official document writing in a formal way from one company to another company for the official purpose. As it is clear from the title itself that is the business letter, it is a way to do the formal communication amongst the people who are into some occupation or business. Business letter had their own prescribed format depending on the situation. There are certain rules and regulations for writing a business letter.
Business letter worked as an official bond between two companies, between company and customer, between company and client, or any other outside occupational parties. Business letter style and format are almost adopted by every official organization working in a market to settled down themselves in a recognized manner and show professionalism in their work. Such letters also provide you the benefit in your working areas, like official dealing with clients, company, and customers, like formal communication and any bond signed between the two companies. Through this letter you have everything in the record and in writing about each and every order, deal, and transactions made by the company. Such letters also saved you from scam or cheating by anybody as you have evidence for each and every transaction in the form of a business letter along with you for future security.
How to write a business letter:
Below are the certain possibility against which you can write a business letter:
- Firstly follow the prescribed format and style.
- Encourage your reader by your writing.
- Place a request and show gratitude,
- Accept the proposal or reject the proposal.
- Acceptance of payment or asking for the payment.
- Official invitation or introduce a policy.
From the above reference here we are executing a sample of business letter with the help of above points:
To,
__________
(employee’s name)
__________ (employee’s address)
__________
__________
From:
______________
(Your name)
______________ (Your address)
__________________
Date __________ (date of writing letter)
Dear Mr. /Ms_________,
We are writing to you to enquire about the products and placed an order in your manufacturing unit and therefore I request you to kindly forward the portfolio of seasonal wear. We’ll go through it once and check it out, shortlist some products suitable for us, and asked you for the query. As we are running a shortage of time as the summer season is going on and each one us is facing a crisis due to corona and faced a huge loss. In order to push up and uplift the business, we must help each other by doing business within our countries instead of international trade.
We are glad to collaborate with such a reputed company like yours and sure about the quality of your products must be good. Kindly forward your company policies, terms, and conditions, and yes the discount you have provided for the intercity business, do mention that also. Let’s quote the pricing of the products in the next meeting whenever shortlisted by our merchandising team.
Thanks for your consideration.
Hope for the best and call to action
Mr………………
CEO Of ……………….Pvt Ltd
