Sample Request Letter Template for Documents is an official letter written in a business letter format. Sample Request Letter Template for Documents can be written in many situations some of them are as follows:
- In a situation when your document is lost/misplaced.
- In a situation when you are requesting for the document which you are not getting till yet.
- In a situation of the pending document by the end of the authority.
- In a situation of making a new one as the old one is stolen.
To whom we write Sample Request Letter Template for Documents?
So above are some of the reasons behind writing a Sample Request Letter Template for Documents there can be many more reasons as well. Now the main aspect is to whom this letter may be a concern, so this letter is concerned to the authority from whom we need the documents like from the school, from the college, from any firm and company, from the govt office, from the bank and so on. Requesting Letter Template for Documents is a case of steal, lost, misplaced, damaged, etc. Remember such a request letter is written only when you cannot trace it and unable to do anything from your end. In some departments you also have to pay the penalty for requesting the new document, let’s take a very common example of it. Suppose you are in college and you have lost your fee card somewhere and you are writing a request letter to the school administration for granting you the new fees cards in that situation they might charge some amount from you and you have to pay for it as you have no choice left as you made a mistake.
How to write a Sample Request Letter Template for Documents?
- Firstly follow the prescribed format as it is an official letter.
- Take care of your sentences and spellings that should be correct.
- Keep your letter simple and straight.
- Necessarily give the reason for your requesting a document on a prior basis.
- Do mention the name of the document you are requesting for.
- Provide every detail information about the document and about yourself that can be required in this process.
- Provide your contact detail on a compulsory basis so that the authority can make the query.
- Ending with a positive note.
- Show some gratefulness and hope for the best.
Sample Request Letter Template for Documents:
From,
Shankar Mahadevan
B-45 Pune, near star hotel
110009
shankar@gmail.com
Date (date on which letter is written)
To,
The chairman of
Cental College of Arts
D-78, Karol streets 3344
collegeofarts@gmail.com
(110009)
Tel no. 8899776655
Subject – Requesting a character certificate.
To whom it may concern,
This is to bring to your kind attention that I am Shankar Mahadevan an ex-student of the college of arts. I have done Graduation Eng Hons from this college in 2017. I have lost my character certificate due to the shifting of the house. I request you to kindly process my request for requesting a new character certificate.
You can take reference from my English Literature professor Mr. Antarnami Naik contact no (8877335544). I have to visit for an interview in the coming next month. I request the administration to process my application on a prior basis. Hope for the best
Thank you
Yours sincerely,
Shankar Mahadevan
The ex-student of Eng Hons 2017 batch
