Job offer letter from employer to employee is also known as a Job Application Letter. It is an official document always written by the employer to the selected candidate for the employment opportunity. The main motive behind writing a job offer letter is to let the candidate know about the offered designation in a company.
There are two types of job offer procedures:
- Verbal job offering: In this situation, the hiring manager of the company makes a call to the selected candidate and let him/her know about their job offered position. But in that case people sometimes faced failure for example sometimes the candidate contact number has been changed or out of reach and whatever any network issues, even sometimes hiring manager skipped informing the candidate and many more issues. To avoid such issues the company gets another procedure that is recorded long-lasted by the employer and the employee as well I,e Written job offer letter.
- Written job offer letter: In this situation, an employer sent a written job offer letter to the selected employee for the offered position in the company and that letter is the evidence for the employer and employee as well if any error occurred.
There are many other ways of hiring people in the companies while doing it by email or in writing,this totally depends on the company how they deal with the hiring procedure of their company. But the process of a job offer is the best option to proceed as the employer and the employee both have the clarification about the company,s terms, and conditions, about the candidate’s information. Both the parties clear about the employment conditions, therefore, there are very fewer chances of any misunderstanding.
Sample Job Offer Letter from Employer to Employee
Ms. Alice FERNANDES
Arsons solutions Pvt Ltd
54- Zikora Hub, Portland
(97035) , 99-7777-6666
7th Aug 2018
62 /7, Columbia Oregon
Franc city, Portland
(97034) 88-9999-9999
Subject- Offer letter for being selected.
Dear Robert
This is about the interview you have attempted on the date ……………..
I am glad to inform you that we found you suitable as your skills and achievements match with the company’s requirement for this job. You are the very persuasive and astute candidate we came across.
Therefore, It’s my pleasure to inform you that our company wants to offer you an opportunity to work with us with the same abilities you have shown at the time as the interview . of You will be designated as an Executive accountant in our company.
You will be paid Rs. ________/- (Rupees __________ only monthly . You will be providing the transport facility also from the company. Your reporting time is sharp 10:00 am in the morning.
Your date of joining is ……………(date). You will be assigned a project first then you, ll proceed to the department work.
You have to submit a detail of your project work to your account head then only he will be assigned you the further job responsibility of yours.
We have certain rules and regulations which you need to follow which we have already introduced you at the time of the interview guidelines kindly take care of that.
Kindly respond us back if you are agreed with the above details as writing an acceptance letter against this offer letter.
Thanks for your time and consideration.
Best Regards,
Name of the Manager
Designation
Company
Letter of Job Offer from Employer to Employee PDF
Dear [Applicant Name],
{Company’s Name} is excited to bring you in the digital marketing department at a position of SEO Expert. The last interview of yours went well. We had …… number of applicants for this position, you work experience and skills makes you the top contentor for the job position. We believe that you would be a great fit with our team because of your …….. {mention reason}.
As an employee of the Company’s Name}, you are eligible for all the benefits that a permanent employee enjoy such as health facilities, canteen facilities, transport facility, etc.
Got questions? Feel free to email us or call.
Sincerely, [Sender Name]
Key Features
- The correct name and present address of the employee.
- The job position offered to the employee.
- Reporting time and departure time.
- Date of joining appropriately.
- Date of issuing.
- State the salary.
- Compensation date.
- Type of employment-Full time/Part-time/Work at home.
- Offer expiration date.
- Paying date.
- Preferred benefit-Health, education, etc
- Work process.
- Terms and conditions of joining the company.
- Administration rules and regulations while joining.
- Monthly and annually off taken.
- Type of job -permanent or contractual.
- Benefits offered.
- Guaranteed bonus.
- About privacy policies.
- Transportation service, if offered
- Authorized signature with a company,s stamp.
- Contact person at the time of joining.
- Welcome wishes for joining.
Format of Job Offer Letter
- Always write on the letterhead of the company.
- Company’s name and address
- Name of the hiring manager
- The date of the day.
- The subject line in one short sentence.
- Hailing or a nod by saying Hello, Hi anything
What to Include in a Letter
- The designation offered.
- Date of issuing the letter.
- Date of joining
- Salary.
- Terms and conditions
- Work process.
- Office timing
- And much more relevant information
Note-(should be in brief and clear)
- Subscription – Yours sincerely/Faithfully
- Hiring manager name and authorized signature with a stamp.
Points to be remembered while writing an offer letter:
- Always write on the letterhead of the company, no other paper should be used as it shows your professionalism.
- Write all the relevant information clearly and in detail, there should be no error occurred which can degrade your company’s status.
- Keep your letter simple, short and precise.
- Always sent on the present address of the employee.
- Use a positive tone and a presentable language.
- Do not misguide an employee, write fair information only.
- Do not overwrite and messed up.
- Be straightforward and to the point.
By taking care of above all points, now we are going to frame one of the examples of a job offer letter from the employer to employee.
Conclusion
Writing a job offer letter isn’t a difficult or time-consuming process when you have a job offer template. We understand you might be having a lot of work to do, this is why here we have shared job offer letter templates which are designed by professionals. Use these templates to make a job offer letter easily. Keep checking this site for more such useful letter templates.
