Payment Request Letter Template is an official letter always written in a business letter format. Payment Request Letter is always written for the client and customers who are failed in making payments of goods and services delivered to them by the supplier. Such Payment Request Letter Template is worked as a reminder for the clients.
Payment Request Letter Template is always addressed to the clients and customers who are unable to pay for the services offered to them for any reason. The manufacturer or supplier writes a payment request letter to the client who is taking pleasure of the services provided to him/her.
Why do we write a Payment Request Letter Template?
Payment Request Letter Template is the most essential and formal document executed by the supplier. Such letters are written by the manufacturer to the customer which worked as a piece of evidence in the future if needed. Such documents are necessary because they maintain a nice business relationship between the customer and the supplier. This Payment Request Letter Template also carries a piece of detailed information about the amount to be paid by the client and the brief information of the goods and services offered to the client like date of delivery, the due date of payment, type of goods, product name, quality, etc
Key Features to write a Payment Request Letter Template:
- Firstly follow the business letter format.
- Write the letter on the letterhead if you have.
- Show some professionalism.
- Make use of discipline and sincere words only.
- Do not show any anger that can harm your business.
- Be straightforward about the fact, do not mess up.
- Show some gratitude for doing business with the client.
- Show the urgency of the dues amount to be paid by the client or customer.
- Provide the reference number of the goods delivered to identify and focus.
- Attach the copy of the receipt of goods and services.
- Mention the paid amount if any?
Sample of the Payment Request Letter Template
Harmilap & Sons
Saint Road,
Rome 43
445566
Harmilap@gmail.com
12/3/2020
R.K Fashions
Sant Wana Road
Rome 56
445566
Rkfashions2gmail.com
Subject- Kindly pay the pending payment of goods delivered.
Dear, MK Mehta
This is to request that our company delivered 500k pieces of buttons to the R.K Fashions on 01/01/2020. This is to notify you that your 700 dollars are pending to be paid. The due date of payment is a month before kindly understand the urgency of the payment as we have to maintain our company account accordingly.
I have attached an invoice of the goods delivered along with the reference number __ for your use. Thank you for maintaining a good business relationship we have had for the last 15yrs. We value you a lot as our permanent customer for years and don’t want to lose you for any reason. Hope for the same from your side as well.
Thank you
Shantanu
The Account Head of the company
shantanuaccount@gmail.com
