Termination letter template for the vendor is written to end any contract, issue, bond, or employment. A termination letter is always written in an official format and always only on the letterhead of the company. A termination letter for the vendor is written in a situation when a person wants to terminate a bond with the vendor and no longer wants to continue with the services the vendor provides. Termination letters can be written for infinite reasons like the end of any agreement, end of the contract, end of services, end of the lease, and most commonly the employee termination letter. The reason can be anything that you have to do is to follow the business letter format.
Why do we write Termination Letter For Vendor?
We write Termination Letter to end a business relationship with the contracting party that is the vendor because we don’t need their services for any one of the reasons like completed an order, due to bad services, due to poor goods, due to any misunderstanding, due to an inconvenience, etc. The most important thing is that a termination letter is written on a compulsory basis because it is Important to inform the vendor officially in order to save yourself from the further actions taken by the vendor. If you are not terminating your contract on a legal paper and just informing him via phone or Whatsapp then in the future you have to face the upcoming consequences.
A termination letter is similar to a cancellation letter as the objective of writing both letters is the same. A termination letter is different from a resignation letter because in a termination letter you have to face the penalty. Terminating a vendor is not an easy job because it is difficult to suddenly terminate someone it is quite rude.
Key Features while writing a termination Letter Template:
- Select the words wisely and nicely.
- Be positive and polite in tone.
- Do not show anger and Be straightforward.
- Show some professionalism and use courtesy words.
- Be brief about the reason for termination as the vendor have an equal right to know the actual reason for termination.
- Do not make use of rude and bold words that can hurt the reader and affect their life.
Sample of Termination Letter Template For Vendor
From
Rahul Fashions Pvt Ltd
Noida Sec 63, D Block
Date: _ (date of writing the letter)
To,
The Manager of
Falabella office
Gurgaon Fabric House
Subject: Contract Termination
Mr. R.K Sehgal
This is to inform you that Rahul fashions are going to terminate the fabric contract of Cotton linen 30/40 as we don’t need the services of fabric from your side anymore due to the completion of orders.
The date of termination of fabric services is 16th April 2011. Thank you for the convenience and the commendable job. We, ll definitely come up to you when needed in the future. Hope for the best
From
The Production Manager
Harry
