A warning letter is an official document used in the corporate world by the employer for the employees or by the superior authorities. A warning letter is used when an employer came to know about something unfair at his/her workplace, In order to prevent such circumstances. An employee generates a written warning letter to the employee who has committed a mistake for the sake of future security and also shows his/her expectations towards work. It is quite natural to get a warning letter at your workplace when a culprit breaks the rules and protocol of the company. It is not authorized to the senior of an employee to write such a warning letter for the silly mistakes but it is a work of some authority of the company with due code of conduct to do so.
It is just a formal way to express your views to the employee for doing something wrong is not expected and especially for keeping the record of a written documentary of the company. One can also give some notice as a last warning letter to the employee if he/she breaks the rule. These letters are used as a shred of evidence by the company for example if an employee refused to get such a letter before therefore the company had that record with him/her.
Importance Of Warning Letter:
A warning letter is a very essential document in the corporate world. A warning letter is also essential because it keeps checking the behavior of your employees time-wise. A warning letter is also helped you in guiding precisely. It also shows the professional face of the company to all the employees. A warning letter is also worked as a shred of evidence with the company as it prevents you from any type of misunderstanding, trap, and spam.
Guidelines to write a Warning Letter:
- Firstly spy briefly about the mistake an employee is committed.
- Direct conversation with the employee to listen to his side of the story.
- Discuss in detail what actions can be taken to edit those mistakes.
- Use a formal prescribed format for writing this warning letter.
- Do mention and focus on the rule an employee broke.
- Also, write the expectations of a company from an employee and future happening if it repeats again.
- Do not delay such a letter after an incident occurred.
Sample for a Warning Letter to an employee for taking so many leaves without the consent
Shahi Exports
12/3, D Block, Sec-63
Noida, Uttar Pradesh (201998)
Shahiexport@gmail.com
23rd June 2018
Mr. S.K Kansal,
This is to inform you that I have gone through the attendance of the employee and shortlist the employees amongst them and you are one of the high defaulter as you take leaves without any consent on every second day.
Your senior informed me so, that you don’t even bother to inform any of my co-workers. The work of the company will suffer a lot and this is being continued for two last months and the company bears a huge loss due to this. As we have faced a delay with shipment and our routine samples, the buyer put debit against your account, and the company bears so.
Therefore, you are in a warning period for the coming month. Kindly cooperate with the company, talk to your buyers settled down well with them otherwise you, ll be ousted to the company.
D.R Batra
CEO of SHAHI EXPORT
ceoshahi@gmail.com
