To whom it may concern letter format word: “To whom it may concern” is the commonly used heading which you may have seen in multiple formal letters. Now the question is “why do we use this heading?” “Why can’t we specify a person or authority name?”. This heading is used when we don’t know who the recipient is or we don’t know the person for whom we’re writing. There are many instances where we have to use this heading. Following are the ones;
- recommendation letter for students of employee
- internship completion letter
- employment verification letter etc
Here “to whom it may concern” refer to anyone who is going to read the letter. Let’s understand this with an example, suppose you are applying for a credit card where you need to submit an employment verification letter in order to give proof of your employment. In such a case, your employer will prepare a letter with “to whom it may concern” heading or phrase. The reason behind using this phrase is that you don’t know who is going to read the letter. It could be anyone from the bank higher authority. That’s why “to whom it may concern” phrase is used as a greeting to address the person who will read the letter.
Which is the Correct Phrase?
“To Whom It May Concern” is the correct phrase. However, there are many other phrases which are used by people such as;
“To Whom This May Concern”
“To Who It Concerns”
“To Whomever It May Concern”
“To Those Who Are Concerned”
Refrain from using any of these phrases. Use the correct “To Whom It May Concern” phrase only when you don’t know the specific person who would receive the letter.
Sample To Whom It May Concern Letter Format Word
To Whom It May Concern
Through this letter, I would like to recommend Mike Paul for the position of Digital Marketing Executive at your organization. Mike has worked as a dedicated and enthusiastic Marketer at XYZ company for 5 years.
He was managing the complete Digital Marketing process for our main selling products. He was involved in planning, managing, and tracking of marketing strategies. Apart from work ethics, Mike is a great team leader. He has been successfully leading a team of five employees.
Mike brilliance in marketing let XYZ company successfully sell their products online and offline. He has managed to improve the quality of products by coordinating with the production manager. The biggest plus of Mike is that he understands the audience. He has excellent communication skills and is extremely organized.
I believe Mike would be a great asset to any organization. I genuinely recommend him and wish him all the success in life.
If you have any questions regarding his eligibility or work, please feel free to contact me at (000) 000-9999 or xyz@gmail.com.
Sincerely,
(Signatures)
Priyank Sharma
Communications Manager
To Whom It May Concern Sample Letter
Date
To Whom It May Concern
I am writing this letter to verify that {name of the employee} is employed at {name of the company} from {mention the joining date} in the Digital Marketing department at a position of {mention job title}.
If you require any additional information regarding {name of the employee}, please feel free to contact me at {phone number or email address}.
Sincerely,
{Your Name}
Download To Whom It May Concern Letter of Recommendation Template PDF
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