A termination letter is written by an employer to an employee in order to formally terminate an employee for poor work performance or any other reason. Here we are talking about termination letter sample for poor performance only. As an employer, if you are in need to terminate an employee due to his/ her poor work performance then you’ll need to create a termination letter. It’s important to keep this letter simple and precise, check out the sample termination letter for poor performance available here.
Here are a few sample letters and templates which you should consider while writing a termination letter to an employee for poor performance.
Sample Termination Letter for Poor Performance
From,
_______________
_______________
_______________
Date: _______________ (date on which the letter is written)
To,
_______________
_______________
_______________
Sub: Termination of service with the company due to non-performance.
Dear Mr. _____________ (name of the employee),
This letter is to notify you that after a serious of serious meetings regarding your work performance, the company has decided to terminate you from the work due to the constant lack of work performance from the previous six months.
Even after multiple warning letters and face to face meetings, there are no signs of improvements. We have been constantly monitoring your work performance and actions, and we’ve found no signs of improvements in your performance due to which we have decided to terminate your services with the company with effect from ___________ {mention date of termination}.
Thank You,
Thanking you,
______________
Name and Signature
Sample Letter of Termination due to Poor Performance
From,
_______________
_______________
_______________
Date: _______________ (date on which the letter is written)
To,
_______________
_______________
_______________
Sub: Termination of service with the company due to poor performance.
Dear Mr. _____________ (name of the employee),
We regretfully inform you that your employment has been terminated due to your poor work performance and inefficiency in the last six months. We’ve had enough face to face meetings to understand the reasons behind the inefficiency but still, there are no signs of slight improvement even after a series of warning letters.
We have been keeping a check on your work performance and actions from the last six months. Unfortunately, there are no trace of any improvement. The poor work performance is causing the company some serious losses due to which the company has decided to terminate you from services with effect from ___________ {mention date of termination}. Any dues will be cleared within a month.
We are grateful for all the services you rendered to the company for the 3 years you have been our employee.
Thanking you,
Subhash Bose
Tips for Writing
- Make sure to use only the formal language.
- Mention the termination reason clearly.
- Keep yourself away from using any abusive or harsh words. Keep a letter formal and to the point only.
- Conclude a letter with some positive words to make things easy for the employee.
- Mention the date of termination.
Why Termination Letters are Written?
Every company wants to bring out the best work performance out of their employees. If an employee is not working as per the expectations or not delivering the desired results, then the company has the right to terminate him/ her. An employee with poor performance and no desire to work often gets a termination letter. However, as an employer, you should be careful with words while writing a termination letter as an angry or frustrated employee can and often do use anything you put in writing to take legal action.
- As an employer, if you are dealing with unproductive on an inefficient employee who is not doing his/ her job well or struggling to keep up with the work demands then address the issue first write a warning letter or have a face to face meeting. If the issue persists, then you cannot see any signs of improvement then it’s better to terminate an employee.
- An employee is an asset to a company who is responsible for success. An unproductive employee leads to losses, it is better to end an employee’s contract if he/ she is consistently failing to bring the desired results.
- A termination letter should state the reason clearly behind the termination. Mention the expectation that you’ve had compared to the actual performance. It’s better to state facts and provide data with proof to make yourself clear.
As an employee it may be sometimes difficult to write such a letter, this is why here we have ready to use sample letters and templates to choose from. Use the letters from here to convey the termination message to an employee in the smoothest way.
